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Distribution and Fulfilment Services, ChennaiNeyven

SecureTrans Logistics

A custom warehousing and last-mile execution platform replacing fragmented Excel macros and driver WhatsApp threads.

Live in operations
Audited Payback*6.2 months
Operator Time Saved*22 hours/week
Tool ConsolidationExcel Macros + Zoho Inventory → Neyven (Tally synced)
Apps/Neyven Ops Console/SecureTrans Logistics
Razorpay & Driver GPS Connected
OverviewLive LedgerAPI Gateway
Database Connected
On-Time Dispatch94.2% Rate+16.2% improvement
Stock Log Mismatch0.15% Variance85% reduction in leakage
Razorpay Collections₹27,45,000Working capital +₹35L

Transit Dispatch & Razorpay Capture Log

Filter database...
CSV
Shipment RefDriver / RouteCargo DetailsGateway CollectionOperations Status
ST-SHIP-998Ramesh K. (Chennai-BLR)ITC Biscuits (450 boxes)Link Sent (₹8.40L)En Route
ST-SHIP-992Suresh M. (Salem Hub)Britannia Cookies (120 cases)Awaiting Del. (₹14.20L)Idle Alert
ST-SHIP-1002Vijay P. (Mysuru Gate)Parle-G Promo (800 packs)Captured (₹4.85L)Arrived
Showing 3 of 14 logged entries

Challenge

SecureTrans operates a 48-employee distribution network for FMCG and industrial goods across Tamil Nadu and Karnataka, with warehousing, last-mile coordination, and vendor-managed inventory elements. They relied on custom Excel + macros for orders, Tally for accounts, WhatsApp for driver/warehouse coordination, and Zoho Inventory (partial).

Outcome

End-to-end Operations Platform with Order Management, Warehouse & Inventory (live tracking), Vendor/Driver Assignment with geofencing alerts, Client Portal for tracking, Automated Invoicing & Receivables, and Executive Dashboards. WhatsApp/SMS integrations for status updates and Razorpay for collections. Clean data migration from legacy sheets. Deployed on client's infrastructure with full code ownership.

Role

Operations audit, warehouse geofencing engine, Razorpay integration, reconciliation logic.

Stack

  • Next.js
  • React
  • TypeScript
  • Geofencing API
  • Razorpay
  • Tally API Sync
The Process Audit

Before: Fragmented Admin

Replaced: Excel Macros, Zoho Inventory, and WhatsApp

Audited workflow showed 35 hours/week wasted across warehouse operations on manual reconciliations and driver updates.

Time Spent By Task (Before vs After)

Order tracking & entry12h2h
Stock reconciliation10h1.5h
Driver/Warehouse tracking14h2h
Report preparation8h0.5h
The Return Pathway

Estimated Payback Timeline

An initial implementation of ₹4.7L generates an estimated operational value of ₹95,000 / month, achieving complete payback in 6.2 months.

Break-evenMonth 0Month 6Month 12+4.4L-4.7L

Proof notes

What this shows

  • On-time delivery improved to 94% from ~78%.
  • Reduced stock discrepancies by 85%, minimizing losses.
  • Collections accelerated by 14 days on average, releasing ₹35L+ in working capital within 6 months.
  • Monthly reporting time cut from days to minutes; eliminated ~₹15k/month SaaS.

*Realistic operational profile based on audited SME workflows. Client names, specific metrics, and coordinates have been fictionalized to protect confidentiality.